Workday Mass Cleanup Actions

Mass scheduled cancellation/close processes are necessary in order to help keep Workday data current and the system operating efficiently.

Month/Date	Mass Cancel/Close Action
4 Business Days Prior to 6/30	Requisitions: All "Draft" and "In Progress" status punch-out requisitions will be canceled. Purchase Orders: All "In Progress" status punch-out purchase orders will be canceled.
2 Business Days Prior to 6/30	PO Change Orders: All "In Progress" status PO change orders will be canceled.
July 1st	Requisitions: All "Draft" status non-catalog requisitions with inactivity of 12 months (inactivity as of 6/30/20XX) will be canceled.
July 1st October 1st January 1st April 1st	Requisitions: All "Draft" status punch-out requisitions with a document date of 45 days will be canceled. October 1 = document date as of 8/15/20XX January 1 = document date as of 12/31/20XX* April 1 = document date as of 2/15/20XX Advanced Deadline due to supplier catalog price changes at the end of the calendar year. Receipts: All "Draft"* status receipts will be canceled. July 1 = document date as of 3/31/20XX October 1 = document date as of 6/30/20XX January 1 = document date as of 9/30/20XX April 1 = document date as of 12/31/20XX Purchase Orders: All "Fully Paid" punch-out purchase orders will be closed. July 1 = document date as of 3/31/20XX October 1 = document date as of 6/30/20XX January 1 = document date as of 9/30/20XX April 1 = document date as of 12/31/20XX PO Change Orders: All "Draft" status punch-out PO change orders will be canceled. Supplier Contracts: All supplier contracts with no renewals and an end date from the prior 6 months will be closed. July 1 = contract end date as of 12/31/20XX January 1 = contract end date as of 6/30/20XX

Rev. 4/10/2026