Electronic Test Scoring & Scanning

The basic charge of $12 per test, per course includes the following services:

• Lists of scores -  one listing students alphabetically with rank and one listing students by LSU ID number.
• Frequency distribution - a graph showing the distribution of scores; also gives the mean, median, and standard deviation.
• Item analysis - a list showing the percentage of examinees who selected each specific answer choice for each question; also shows answers selected by upper third and lower third.

Other services we provide for additional charges on a per-exam basis include the following:

• Individual Response Sheets - a printout appropriate for handing back to students that shows what each student answered for each question, the correct answer to each question, and student rank. Cost = $2.50/test.
• Electronic Data Transfer (Score File and/or Scan File) - a text file, which lists examinees, scores, and any score adjustments, that can be emailed or provided to users on a disk. Cost = $7/test.
• SAS Summary - provides mean, variance, standard deviation, reliability (KR-20), and standard error of measurement. Cost = $2.50/test.

The following are also available on an as-needed basis:

• Standard 5-response sheets (answer choices A-E), 500-count. Cost = $20/pack.
• 10-response sheets (answer choices A-J), 500-count. Cost = $25/pack.

OTES can only score full size Scantron (8.5"x11") general purpose scan sheets

1. Fill out the Scantron Test Scoring Form

   • This form is filled out once a semester by the faculty member who is requesting the services
   • Faculty will need approval from their Department Chair 

2. Fill out the Answer Key Form (White Form)

   • Provide all necessary information on the Answer Key Form
   • For weighted exams or different exam formats, please fill out these additional forms:
     • Weighted Exam (Yellow Form)
     • Different Exam Versions (Pink Form)

3. Prepare for Scoring

   • Place the following items in sealed/clasped envelope:
     • Completed Scantron Test Scoring Form (first exam of the semester only)
     • Completed Answer Key Form
     • Weighted Exam or Different Exam Version Forms (as needed)
     • Scantron Sheets - OTES can only score full size Scantron (8.5"x11") general purpose scan sheets
       • See Scantron Sheet and Scoring Requirements tab below for additional information 
     • Include the scan sheets from students who test through Disability Services
   • On the outside of the envelope, please include:
     • Instructor of Record's name and email address
     • Course name and number
     • Name of person submitting the scantron scoring job (if different than Instructor of Record)
   • Please note:
     • Include only one scantron scoring job per envelope
     • The envelope should be large enough to include the printed results, if requested

4. Bring the completed forms and scantrons to the Office of Testing and Evaluation Services

   • Please bring the sealed/clasped envelope containing the items in step three above, to the LSU Office of Testing and Evaluation Services in Himes 51 and drop off with a staff member at the front desk
   • Access by utilizing stairwell on the first floor next to University College - Center for Advising and Counseling

Scantron Scoring

Scantron scoring jobs will be processed within two business days, faculty will be sent an email when their scoring job is ready for pick up. During midterms and final exams, the turnaround time may be longer.

Receiving Scantron Test Scores

• Pick up Scantron scoring job from the OTES main office (Himes 51)
• Faculty who receive Scantron scoring jobs electronically (must select Electronic Data Transfer on the Answer Key Form for an additional $7 fee) must still come to Himes 51 for Scantron scoring job pickup

Unclaimed scan jobs will be held in the OTES main office (Himes 51) for two weeks. After this time, any unclaimed scan jobs will be queued for shredding.

• OTES can only score full size Scantron (8.5"x11") general purpose scan sheets with circular response choices.

  • Shading of scan sheet bubbles must be done in pencil only (number two pencil preferred, ink can not be read)
  • Shading of exam responses must start on Side 1 of the scan sheet
  • Student name & ID number are shaded-in on Side 2 of the scan sheet
  • If you have multiple versions of an exam, then use the Grade or Education field on Side 2 of the scan sheet to indicate the version used. The only viable options are 1 through 9

• Only one answer is allowed per question.

  • Shading-in more than one response for a question is read as an error by the scanner
  • Multiple Correct Responses:
    • If a question has multiple correct responses, a student may choose either correct response
    • No credit will be given if a student selects both correct responses
    • For example: if answers A and B are both valid as correct answers, then a student may shade only A or B to receive credit for the question

• All the possible responses for a question can have different weightings/point values