Employee Grievances
An unclassified, other academic or classified employee who is seeking a solution concerning issues arising from working conditions, employment practices, interpretation of policy and/or procedure may file a grievance pursuant to PS-80. (This policy does not apply to faculty). Employees who feel they are being discriminated against because of race, color, sex, ethnic origin, religion, age, creed, marital status, veteran’s status, disability or sexual orientation have a right to file a complaint in accordance with the Policy Statement on Equal Opportunity (PS 1) or Sexual Harassment (PM 73). Any University official receiving a grievance alleging discrimination must refer the matter to the Office of Civil Rights & Title IX (OCR & TIX). Should an employee file a grievance alleging discrimination pursuant to this policy and a complaint with HRM, or if the PS 80 complaint is received by HRM, the matters will be consolidated for review as a complaint by OCR & TIX. Such complaints will initially be reviewed in accordance with PS 1.
PS - 80: GRIEVANCE PROCEDURES FOR UNCLASSIFIED, CLASSIFIED, AND OTHER ACADEMIC EMPLOYEES
Employee Grievance Process
The employee must present the written grievance to their department head within five working days of the date of the alleged grievable act. Any complaint alleging discrimination shall be referred to Office of Inclusion, Civil Rights & Title IX for review in accordance with PS 1. The department head may meet with the employee and shall respond in five working days after receipt of the grievance.
If the employee is not satisfied with the decision at Step 1 of the grievance procedure, the employee may appeal in writing to HRM within five working days after the receipt of the response from the department head. The second step appeal must state why the employee disagrees with or rejects the Step 1 decision and the department head shall be provided a copy of this appeal by HRM.
An HRM representative will contact the employee as soon as possible, but no later than seven working days after receipt of the appeal, to schedule a hearing of the grievance.
The HRM representative will notify the grievant and the grievant’s department head of the decision within five working days following the date of the hearing.
If the employee is not satisfied with the decision at Step 2 of the grievance procedure, the grievant may appeal in writing to the Office of the President within five working days after receipt of the HRM decision.
The Step 3 appeal must include the reasons why the employee disagrees with the Step 2 decision. After reviewing the grievance file, the President or their designee, within 10 working days after receipt of the appeal, will make a decision about the appeal.
Notice of the decision will be given to the employee, HRM, and the department head.
Employees will have the right to have an LSU advisor of their choice present at each step of the grievance procedure. The advisor selected to represent the employee will, at such times as approved by the advisor’s supervisor, be granted the necessary time off without loss of pay and without charge to annual or compensatory pay during work hours to represent that grievant. However, the time needed by the grievant and/or their advisor to prepare for any step of the grievance should be done on the employee’s time off or while in work status with supervisory approval.